How Barcode Technology is Transforming Schools

how barcoding is transforming schools

Reduce Overhead with Efficient Inventory Control

As with every industry, the educational system is undergoing a digital transformation. An ever-growing number of courses are now offered online, computers and tablets are replacing textbooks, and teachers and classrooms have changed their curriculum to match the needs of the modern-day labor market.

In addition to these changes, academic institutions are in need of more dynamic asset management systems to organize and track school supplies, equipment, and other inventory. If these assets are not properly tracked and catalogued, then schools will face a higher overhead with their already restricted budgets.

In this post, we look at how schools can become more efficient by integrating barcoding technology.

teachingbooks dynamsoft barcode reader

Efficient Inventory Control with Asset Tags

As technology becomes more prevalent in schools, students will be using many types of assets, which are costly to replace as well as have different maintenance schedules or procurement requirements. Each of these items must be organized, distributed, maintained, and safeguarded.

Asset tags can help education administrators with procurement and tracking expensive educational assets. The best way to do this is by attributing a unique barcode to each asset.

These barcodes can be labeled on each item according to their department, category, room, etc. then be integrated into an asset management software to monitor their activity. Other information can also be retrieved through the barcode such as details about vendors, maintenance renewals, and more.

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How Schools are Becoming more Efficient with Barcoding

Educational institutions use barcodes in a variety of applications. Here are some of the ways barcoding is helping schools become more efficient:

Portable Devices

Portable devices such as laptops, tablets, cameras, TVs, etc. are labeled and tracked. This helps schools keep track of who has signed out the device, what department it belongs to, the maintenance history and schedule, software updates, etc.

tablets in schools


Codabar barcodes are perhaps the most commonly used barcodes in libraries. They are used to label books, magazines, CD/DVDs, and library cards. Students with ID cards can sign out books and libraries can keep track of inventory as well as sign out history.

Fixed Assets

Fixed assets such as tables, desks, chairs, cabinets, playground, etc. that are part of school property can be labeled and tracked using asset management systems. Schools can track depreciation, send alerts when a device is due for maintenance or replacement.

Art Supplies

To ensure teachers and students don’t run low on important items, art supplies can be part of a school’s asset management system. Schools can keep track of inventory and procure new supplies as needed.

Lab Equipment

IT assets such as fixed computer equipment must be safeguarded. Barcodes can help identify the history of use by students, track updates, system checks, cleaning, and so on.

Gym Equipment

For safety reasons, it’s a good practice to schedule routine maintenance for gym equipment. Barcoding can help keep equipment up to date and keep students safe.

Music Equipment

Schools can assign barcodes to musical instruments allowing students to check them out. Since a lot of these instruments are valuable, require  maintenance, and if needing to be moved from school property, there needs to be a way to track and safeguard them.


Cafeterias use barcodes to scan goods, which cross-reference a system for product identification, pricing, and inventory control.

Ready to Take the Next Step?

For more information about how barcoding can help improve your school’s efficiency, try our free online demo or sign up for our 30-day trial.

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